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Invoice Coordinator

POSITION SUMMARY

Seeking a detail oriented individual with accounting or invoice experience to do journal postings, run reports in Sage or Salesforce, daily entry checking, and creating shipping documents.The Invoice Coordinator must have excellent computer skills, a focus on details and strong computer skills. He/She must produce invoices in compliance with company guidelines and customer requirements, in a timely manner. This position may access extensive documentation in many variations. Must be able to use critical thinking skills to identify and resolve red flags, point out concerns, and elevate issues to the appropriate person for further resolution. Good computer/data entry skills are necessary to document situations and resolutions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Reviews and edits orders calculate and add charges, as well as provides discounts when applicable by handling multiple batches.
  • Edits, processes and posts customer credits and returns.
  • Enters detailed information into database for financial tracking and analysis.
  • Transfers and posts all invoicing transactions, including backorders.
  • Ensures customer invoices are issued in accordance with company pricing and billing policy, including appropriate approvals.
  • Ensures invoices properly reflect all current promotions and special agreements.
  • Identifies and changes general ledger account codes for proper application of discounts.
  • Maintains a thorough understanding of pricing, order processing and invoicing policies and procedures to ensure accurate billing of all customer orders.
  • Coordinates the distribution of policy changes, promotions and special agreements when changes occur.
  • Runs reports in Sage on daily metrics in relation to transactions processed and work completed to allow for accurate measurement to department goals.
  • Upholds quality standards and meets established targets as they relate to assigned workload.
  • Adheres to daily and month end financial timelines.
  • Provides assistance with Invoicing Clerical duties as necessary.

COMPETENCIES

Problem solving skills

Sense of urgency

Teamwork and interpersonal skills

Proactive

Require minimal supervision

Ability to deal with ambiguity

Disciplined adherence to process

EDUCATION/ QUALIFICATIONS

  • 3 years of invoicing or relevant accounting experience
  • Minimum of Associates degree strongly preferred
  • Strong computer skills that include MS Office tools and confidence learning new online tools.
  • Excellent written and verbal communication skills
  • Superior attention to detail, organization, and ability to adapt quickly to changing priorities
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